The BeWell Incentive Program

An employee incentive program that encourages Stanford employees and their families to commit to health and wellness

 

BeWell lets you personalize your experience so you can create and maintain healthy lifestyle behaviors. We offer on-campus and remote options to make it easier for you to participate. Your participation is confidential and any identifiable health information will not be shared with Stanford Benefits or your health plan.

By committing to health and wellness, you will not only feel better, but also earn rewards!

SHALA

The gateway to the BeWell Program is the Stanford Health and Lifestyle Assessment (SHALA) — a 20-minute online questionnaire that helps you understand your lifestyle’s impact on your health. You will then become eligible to earn financial incentives and other perks. After the SHALA, employees have the flexibility of starting one or more of the pathways outlined below.

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Wellness Profile ($200 employee; $220 spouse)

After completing your SHALA, you may begin the Wellness Profile. The three required steps of the Wellness Profile are:

Screening: Free, one-on-one health screenings on campus provided by BeWell’s trained staff; or, have your screening done at your healthcare provider’s office.

Advising: An on-campus Advising session with a BeWell Coach immediately follows your Screening, or — if you uploaded Screening-by-Provider results — you may schedule a remote Advising appointment.

Plan: An online planning tool for identifying and strategizing your wellness goals.

Employees intending to complete a Coaching or Commitment Engagement must first complete the Wellness Profile.

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Engagement ($260 employee; spouses/partners cannot participate)

You may choose one of four Engagement offerings that best fits your individual circumstances and goals.

The four Engagement options

Coaching: Continue the conversation you started at Advising — or address something new — either by Zoom video or phone. Then, take action on your goals and finish by writing a brief reflection.

Class: Dive deeper into a wellness issue that is meaningful to you by choosing a class from an approved list of STAP-eligible wellness classes.

Commitment to family or community: Select a family or a community commitment from our list of suggested actions or choose one of your own creation. Also, see our BeWell Commitment Resources guide for a comprehensive set of toolkits and other resources to help you craft this Engagement experience. This 6-10-hour commitment includes submitting a plan of your intended action and writing two brief reflections on your experience.

Healthy Work Environment (HWE): Participate in this customized wellness program with your work group. The full Engagement incentive is earned after completion of two 10-week HWE sessions. (Completion of one 10-week HWE session qualifies you for a $130 incentive.)

To earn the Engagement incentive, the Wellness Profile must also be completed. For Coaching or Commitment, the Wellness Profile must be completed first. For Class or Healthy Work Environment, you may begin your Wellness Profile later. You may complete more than one option, but will receive the Engagement incentive only for the first one you complete. Other deadlines may apply: see Deadlines.

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Berries ($100 employee)

After completing your SHALA, you may complete six Berries to earn this $100 incentive. (Spouses are not eligible for the Berry incentive.) Berries are health-related activities that help you put your wellness goals into action. Check out our Berry Calendar for upcoming options, or sign into your account to explore other opportunities.

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INCENTIVES Benefits-eligible employees Spouse/partner of benefits-eligible employee
WELLNESS PROFILE $200 $2201,2
ENGAGEMENT $2602 $0
BERRIES $100 $0
TOTAL INCENTIVE $560 $220

 

1 Earned by spouse only if employee completes SHALA, Wellness Profile and Engagement per program deadlines and is still a benefits-eligible Stanford employee at time of payout (Feb. 2021).
2 Payout occurs Feb. 2021.
Unless otherwise noted, incentives are paid out two pay periods after program segment is completed.

Earning Your Incentives

The program begins with SHALA.  Once you have completed the SHALA, you can earn the following incentives:

Benefits-eligible employees who complete the Wellness Profile (Screening, Advising, Plan) can earn a $200 incentive. The Wellness Profile incentive is payable two pay periods after completion.

Benefits-eligible employees who complete six Berries can earn a $100 incentive. The Berry incentive is paid out two pay periods after all six Berries are completed.

Benefits-eligible employees who complete any one of four Engagement options — Coaching, Class, Commitment to Family or Community, or two sessions in a Healthy Work Environment group — can earn a $260 incentive. (Employees participating in a HWE group for one 10-week session can earn $130.) In addition to the SHALA, the Wellness Profile is required to earn this incentive. The Engagement incentive is paid out in February 2021. Employees must still be benefits-eligible Stanford University employees at the time of payout to receive this incentive.

Spouses or registered domestic partners who complete the Wellness Profile can earn a $220 incentive. Note: The employee must complete the Wellness Profile and Engagement, per program deadlines, to qualify the spouse for an incentive. Spouse incentives are paid out in February 2021. Employees must still be benefits-eligible Stanford University employees at the time of payout to receive this incentive.

Review important deadlines.

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Program Perks
In addition to financial incentives, BeWell offers a variety of perks such as athletic events tickets, personal training sessions, wellness lectures and discounted fitness classes.
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July 1 Session 1 (first 10 weeks) Healthy Work Environment (HWE) group goals submission deadline if participating in two sessions for full Engagement incentive
September 15 Session 2 (second 10 weeks) Healthy Work Environment (HWE) group goals submission deadline if participating in two sessions for full Engagement incentive;
Session 1 HWE group goals submission deadline if participating in only one session for partial incentive
October 15 Deadline to upload your Screening-by-Provider results if screening is done outside of BeWell
October 31 to
November 15
Interim Engagement deadlines (see details below)
November 30 End of the 2020 BeWell Program — deadline to complete SHALA, Wellness Profile, Engagement, Berries
February 2021 Engagement and spouse/partner incentives paid out as long as employee is still a benefits-eligible Stanford University employee

 

Details

July 1

Last day for Ambassadors to submit first session Healthy Work Environment (HWE) goals if participating in HWE for the $260 Engagement incentive.

September 15

Last day for Ambassadors to submit second-session HWE goals (if participating in HWE for the $260 Engagement incentive) or first-session HWE goals (if participating in HWE for the partial $130 Engagement incentive).

October 2

Deadline to register for an online Engagement Class.

Deadline to register for BeWell Walkers if you are ordering a pedometer. (If you have your own pedometer, you can register until October 16.)

October 15

Deadline to upload your Screening-by-Provider results for the Wellness Profile.

If you wish to submit Screening results from your health care provider instead of attending a BeWell appointment, sign in to your account for instructions on uploading your results by October 15. Then, register for a remote Advising appointment, selecting either a Zoom video or phone appointment. (If you obtain screening results from your provider after  the October 15 deadline, you can register for an in-person Screening & Advising appointment and bring a copy of your results to that appointment.)

October 31 to November 15

If you have selected Coaching as your Engagement: October 31 is the last day to complete Screening and Advising.

If you have selected Commitment as your Engagement: October 31 is the last day to complete Screening and Advising and to submit your Commitment Plan; November 15 is the last day to submit your first Reflection.

November 30

End of the 2020 BeWell Program. This is the last day to complete any remaining steps of the 2021 BeWell Program per program rules.

February 2021

Engagement and spouse/partner incentives paid out.

 

GO TO BEWELL HOME   SEE FULL EVENTS CALENDAR

Need more information?
See SHALA, Wellness Profile, EngagementBerries or
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Thanks to feedback from participants and collaboration with our partners, BeWell offers flexible, creative options for your wellness journey.

Do you know?

    • The BeWell Program receives very high satisfaction reviews from Stanford faculty and staff: 90% believe BeWell enhances their work experience at Stanford, while 74% report making healthy lifestyle changes as a result of it.
    • All  benefits-eligible employees can earn the highest incentive we offer — even if they receive medical benefits from an organization other than Stanford.
    • All  spouses and registered domestic partners of benefits-eligible Stanford employees can earn an incentive, too. Note: Employees must complete Engagement for their spouse/partner to earn the incentive.
    • Your personally identifiable health information will not be shared with Stanford Benefits or your health plan.
    • All six of your required Berries can be earned remotely.
    • In fact, you can complete most major components of BeWell remotely: learn how.
    • Participants can look forward to the opening (January 2020) of the new Arrillaga Hall, which will house dedicated BeWell space and serve as one of our primary locations for Screening and Advising.
    • With Well Time, you can convert up to 8 hours of your sick time each year to use toward participation in BeWell.
    • You can use STAP funds for approved wellness classes, workshops and webinars. Looking for a STAP-covered wellness workshop? Try a Healthy Living class.
    • Bonus: You can earn Berries for STAP-funded wellness classes, workshops and webinars.
    • We offer free sporting events! We’ve partnered with Stanford Athletics to offer four free tickets for up to nine events, or a total of 36 free tickets per employee!

 

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