BeWell’s response to COVID-19
BeWell lets you personalize your experience so you can create and maintain healthy lifestyle behaviors. Our entire Program can be completed remotely, and we also offer on-campus activity options. Your participation is confidential and any identifiable health information will not be shared with Stanford Benefits or your health plan.
By committing to health and wellness, you will not only feel better, but also earn rewards!
SHALA
The gateway to the BeWell Program is the Stanford Health and Lifestyle Assessment (SHALA) — a 20-minute online questionnaire that helps you understand your lifestyle’s impact on your health. You will then become eligible to earn financial incentives and other perks. After the SHALA, employees have the flexibility of starting one or more of the pathways outlined below.
Wellness Profile ($200 employee; $220 spouse)
After completing your SHALA, you may begin the Wellness Profile. The three required steps of the Wellness Profile are:
Screening: Free, one-on-one health screenings on campus provided by BeWell’s trained staff; or, have your screening done at your healthcare provider’s office. You do not need to complete Screening in 2020 to earn your incentive.
Advising: A session with a BeWell Coach, which can be conducted remotely.
Plan: An online planning tool for identifying and strategizing your wellness goals.
Employees intending to complete a Coaching or Commitment Engagement must first complete the Wellness Profile.
Engagement ($260 employee; spouses/partners cannot participate)
You may choose one of four Engagement offerings that best fits your individual circumstances and goals.
The four Engagement options
Coaching: Continue the conversation you started at Advising — or address something new — either by Zoom video or phone. Then, take action on your goals and finish by writing a brief reflection.
Class: Dive deeper into a wellness issue that is meaningful to you by choosing a class from an approved list of STAP-eligible wellness classes. Many online options are available.
Commitment to Family or Community: Select a family or a community commitment from our list of suggested actions or choose one of your own creation. Also, see our BeWell Commitment Resources guide for a comprehensive set of toolkits and other resources to help you craft this Engagement experience. This 6-10-hour commitment includes submitting a plan of your intended action and writing two brief reflections on your experience.
Healthy Work Environment (HWE): New HWE groups are on hold until further notice, but groups formed prior to the campus closure may continue to participate in remote activities for their 2020 incentives. Learn more.
To earn the Engagement incentive, the Wellness Profile must also be completed. For Coaching or Commitment, the Wellness Profile must be completed first. For Class, you may begin your Wellness Profile later. You may complete more than one option, but will receive the Engagement incentive only for the first one you complete. Other deadlines may apply: see Deadlines.
Berries ($100 employee)
After completing your SHALA, you may complete six Berries to earn this $100 incentive. (Spouses are not eligible for the Berry incentive.) Berries are health-related activities that help you put your wellness goals into action. Check out our Berry Calendar for upcoming options, many of which can be completed remotely, or sign into your account to explore other opportunities.
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| INCENTIVES | Benefits-eligible employees | Spouse/partner of benefits-eligible employee |
|---|---|---|
| WELLNESS PROFILE | $200 | $2201,2 |
| ENGAGEMENT | $2602 | $0 |
| BERRIES | $100 | $0 |
| TOTAL INCENTIVE | $560 | $220 |
| 1 | Earned by spouse only if employee completes SHALA, Wellness Profile and Engagement per program deadlines and is still a benefits-eligible Stanford employee at time of payout (Feb. 2021). |
| 2 | Payout occurs Feb. 2021. |
| Unless otherwise noted, incentives are paid out two pay periods after program segment is completed. | |
Earning Your Incentives
BeWell’s response to COVID-19
The program begins with SHALA. Once you have completed the SHALA, you can earn the following incentives:
Benefits-eligible employees who complete the Wellness Profile can earn a $200 incentive. The Wellness Profile incentive is payable two pay periods after completion. You do not need to complete Screening in 2020 to earn your incentive. The Advising and Plan steps can be completed remotely.
Benefits-eligible employees who complete six Berries can earn a $100 incentive. The Berry incentive is paid out two pay periods after all six Berries are completed.
Benefits-eligible employees who complete any one of four Engagement options — Coaching, Class, Commitment to Family or Community, or two sessions in a Healthy Work Environment group, can earn a $260 incentive. Due to COVID19, HWE new group formation is on hold, but groups formed prior to campus closure may still participate in remote activities for their 2020 incentives. Each of the three other Engagement options can be completed remotely. In addition to the SHALA, the Wellness Profile is required to earn the Engagement incentive, which is paid out in February 2021. Employees must still be benefits-eligible Stanford University employees at the time of payout to receive this incentive.
Spouses or registered domestic partners who complete the Wellness Profile can earn a $220 incentive. Note: The employee must complete the Wellness Profile and Engagement, per program deadlines, to qualify the spouse for an incentive. Spouse incentives are paid out in February 2021. Employees must still be benefits-eligible Stanford University employees at the time of payout to receive this incentive.
| Incentive Calculator Determine your eligibility and maximum incentive CALCULATE |
| Program Perks In addition to financial incentives, BeWell offers a variety of perks such as athletic events tickets, personal training sessions, wellness lectures and discounted fitness classes. CHECK OUT ALL THE PERKS |
BeWell’s response to COVID-19
Our spouses and partners have tremendous influence on our wellness. A shared wellness journey can keep both of you motivated and on track to meet your goals — while enriching your lives.
The BeWell Program for spouses
If you are a spouse or registered domestic partner of a benefits-eligible university employee, you can participate in the BeWell Program by completing the Stanford Health and Lifestyle Assessment (SHALA) and the Wellness Profile, for which you may be eligible for a $220 incentive. A spouse/partner may participate even if the employee receives medical benefits from an organization other than Stanford.
Here’s how it works:
- Take your SHALA first, then complete the Wellness Profile before the Nov. 30, 2020 Program deadline.
- In order for you to earn this incentive, the employee must complete SHALA, Wellness Profile and Engagement. See our Program deadlines.
Stanford Facility Access
If you are the spouse or domestic partner of a Stanford faculty or staff member, and you would like to gain access to any of the recreational facilities at Stanford, you’ll need to obtain a Courtesy Card. (See Administrative Guide Memo: 2.4.3 Stanford Identification Cards for policies governing Courtesy Card eligibility.) Most applications and services, with the exception of the StanfordCardPlan, are also available to Courtesy Card holders.
To obtain your Courtesy Card, visit the Stanford Campus Card Office at Tresidder Union and bring your photo ID (driver’s license or passport), payment (see the ID Card Rates page), and one of the following:
- Marriage certificate/license
- Joint tax return
- Proof of joint Stanford benefits
(Lease documents and drivers licenses are insufficient for domestic partner courtesy cards.)
Your Stanford spouse/domestic partner must accompany you when you apply, and must show their valid Stanford ID Card.
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| Can’t make it to campus? No problem. The Wellness Profile can be completed remotely. |
| July 1 | For existing Healthy Work Environment (HWE) groups, Session 1 (first 10 weeks) goals submission deadline if participating in two sessions for full Engagement incentive. (No new HWE groups can be formed for remainder of 2020.) |
| September 15 | For existing Healthy Work Environment (HWE) groups, Session 2 (second 10 weeks) goals submission deadline if participating in two sessions for full Engagement incentive; Session 1 HWE group goals submission deadline if participating in only one session for partial incentive. (No new HWE groups can be formed for remainder of 2020.) |
BeWell’s response to COVID-19 |
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| October 31 to November 15 |
Interim Engagement deadlines (see details below) |
| November 30 | End of the 2020 BeWell Program — deadline to complete SHALA, Wellness Profile, Engagement, Berries |
| February 2021 | Engagement and spouse/partner incentives paid out as long as employee is still a benefits-eligible Stanford University employee |
2020 Program Deadline Details (in addition to the above)
October 2
Deadline to register for an online Engagement Class.
Deadline to register for BeWell Walkers if you are ordering a pedometer. (If you have your own pedometer, you can register until October 16.)
October 31 to November 15
If you have selected Coaching as your Engagement: October 31 is the last day to complete the Advising step of the Wellness Profile.
If you have selected Commitment as your Engagement: October 31 is the last day to complete the Advising step of the Wellness Profile and to submit your Commitment Plan; November 15 is the last day to submit your first Reflection.
November 30
End of the 2020 BeWell Program. This is the last day to complete any remaining steps of the 2021 BeWell Program per program rules.
February 2021
Engagement and spouse/partner incentives paid out.
| Need more information? See SHALA, Wellness Profile, Engagement, Berries or GO TO PROGRAM SUMMARY |
| Incentive Calculator Determine your eligibility and maximum incentive CALCULATE |
Thanks to feedback from participants and collaboration with our partners, BeWell offers flexible, creative options for your wellness journey.
BeWell’s response to COVID-19
Do you know?
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- In 2020, you do not have to complete the Screening step of the Wellness Profile to earn your incentive.
- While the HWE program for new groups has been put on hold for 2020, groups formed prior to the campus closure may continue to participate in remote activities for their 2020 incentives; and our three other Engagement options remain available and can be completed remotely.
- All six of your required Berries can be earned remotely.
- In fact, you can complete most major components of BeWell remotely: learn how.
- The BeWell Program receives very high satisfaction reviews from Stanford faculty and staff: 90% believe BeWell enhances their work experience at Stanford, while 74% report making healthy lifestyle changes as a result of it.
- All benefits-eligible employees can earn the highest incentive we offer — even if they receive medical benefits from an organization other than Stanford.
- All spouses and registered domestic partners of benefits-eligible Stanford employees can earn an incentive, too. Note: Employees must complete Engagement for their spouse/partner to earn the incentive.
- Your personally identifiable health information will not be shared with Stanford Benefits or your health plan.
- With Well Time, you can convert up to 8 hours of your sick time each year to use toward participation in BeWell.
- You can use STAP funds for approved wellness classes, workshops and webinars. Looking for a STAP-covered wellness workshop? Try a Healthy Living class: many online options are available.
- Bonus: You can earn Berries for STAP-funded wellness classes, workshops and webinars.
- We look forward to offering free sporting events again in 2020-21.
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