Privacy Statement – Faculty & Staff

Categories of Personal Information We Collect 

Our site collects personal information when you create your account during the registration process. All users are asked to provide name, Stanford affiliation, email address, date of birth. Stanford employees are asked to indicate: their health plan, employee ID number, department, job classification, and physical location of their workplace. Individual members who pay by credit card are asked to provide a credit card number, credit card type, and expiration date. Members who join using a group account are asked to identify which association or group they are affiliated with. Our online surveys and programs collect information regarding: age, gender, lifestyle behaviors, attitudes, contact phone number, family medical history, and biometric and health information. If you have your biometric information measured as part of the BeWell @ Stanford program, then your biometric information will be entered into our databases. The agencies contracted to perform the biometric screenings will store your name, consent form, and biometric values in a secure facility, as prescribed by Federal, State, and County regulations.

How We Use Your Information
(a) Your registration information will be used to allow you to access the site and its health education materials. Your information is also used to allow you to register for, and to confirm eligibility for, the resources available to qualified participants as part of Step 3 of the Employee Incentive Program.

We may use your email address to notify you of programs, classes, surveys, events, or research studies taking place at Stanford University and/or as part of the BeWell @ Stanford program. We may also use your email address to solicit feedback about the BeWell @ Stanford program. For Stanford University employees, information regarding employee ID, email address, and employment status will be used to issue monetary rewards and to track program participation as part of the BeWell Employee Incentive Program. For Stanford University employees, employee ID and email address will also be used to combine online survey and program data with BeWell program participation data for the purpose of program evaluation; to examine the relationship between survey variables and program participation; and to plan future health promotion programming. Information regarding group affiliation, health plan, department, job classification, and physical location will be used to compare health behavior and risks of different groups and to identify what health promotion programming will be most effective for the different groups.

(b) Phone number will be used to allow BeWell staff to notify participants in the BeWell Employee Incentive Program of available health promotion programs and/or to ask about perceptions of the BeWell program.

(c) Authentication and tracking logs will be used to produce usage statistics. This information does not contain any personally identifiable information.

(d) If you join through a group account, we may disclose your participation in various Stanford Prevention Research Center/ Health Promotion Resource Center programs/surveys to the association or company sponsoring your membership.

(e) Data collected from online surveys and in-person programs will be used for the following purposes:

• (i) to evaluate your health and provide educational feedback
• (ii) to refer you to appropriate health promotion programming
• (iii) to evaluate the effectiveness and ROI of behavior change and health promotion programs
• (iv) to suggest recommendations for future health programming within Stanford University, or within other groups using our website, including community organizations, business, educational, or government bodies
• (v) to inform decisions about benefits plan design within Stanford University, or within other groups using our website, including community organizations, business, educational, or government bodies
• (vi) to identify the health behaviors and risks of different groups and compare these risks and behaviors with each other and national data
• (vii) to apply for, and/or justify, funding for programs that will help promote health among individuals and families that participate in those programs
• (viii) to investigate the relationship among lifestyle behaviors, knowledge, attitudes, and mental and physical health and well-being

When used for purposes (iii) through (viii), your survey data will be combined with the data of other respondents, as well as your data collected from other sources, and subjected to aggregate data analysis and reporting both to groups and individuals within Stanford University and to outside groups (e.g. insurance companies) and for research and publication purposes. No personally identifying information will be included in such reports. Please read each of the above statements carefully before choosing to enter any personal data into our surveys.

How BeWell Protects Your Personal Information
Our current practices include:

(a) Storing information on a secure database within the Medical School.
(b) Using passwords to authenticate users before granting access to personal information. (b) Encrypting information when it is transmitted from the user’s browser to our web server. Data are also encrypted when transmitted from our web server to the user’s browser. Stanford employs Secure Socket Layer encryption in the use of its surveys and recommends that all users have browsers capable of 128-bit encryption. 
(c) Using firewalls to protect information held in our servers.

How You Can Access, Change, or Delete Your Information 
Please email bewell@stanford.edu in order to request removal of records from our database, to request a correction be made to your data, or for any other questions or concerns.

Policy Changes 
This privacy statement will be updated periodically to reflect any material changes to our privacy policy

Effective Date: This policy is effective as of 10/25/2010.